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Use the location dropdown to specify where the appointment will take place. Selecting a different location will reload the appointment dates and times that are available to be booked.
Make an appointment in 3 steps. Step 1: Select a staff member. Step 2: Select an available date. Step 3: Select an available timeslot.

Welcome! Use the steps below to book an appointment to view Special Collections materials in our Reading Room.

Please note: Due to their rarity and condition, Special Collections materials cannot be checked out (borrowed). They must be viewed under supervision in our Reading Room. 

Before making a booking, check to see if your item has already been digitised, you can locate items using:

Location: Room L209, Auchmuty Library, Callaghan Campus (Newcastle, NSW, Australia) (Floor at the bottom of the rainbow steps, inside the AIC, near Sprout cafe)
Hours: Monday to Friday | 10:00 am – 12:00 pm & 1:00 pm – 3:00 pm (2 hour time slots) Get in touch if you require different hours and the team may be able to accommodate.
Accessibility: Our Reading Room is wheelchair accessible.

Need help?

General Questions & Booking Help: First time visiting? Need to arrange a large group or virtual appointment? Email us at archives@newcastle.edu.au and our team will be happy to guide you.
Detailed Research, Donations, & Copies: To submit a detailed research question, offer a donation, or request copies, please use our Special Collections Inquiry Form. This ensures your request is officially logged and routed to the right specialist.

How to Book

  • Reading Room Desk Selection: We have two identical desks to allow for concurrent bookings. Each desk accommodates a maximum of 2 people. If your preferred time or date or time is unavailable for 'Reading Room Desk 1', please check 'Reading Room Desk 2'. 
  • Group Bookings: We welcome small groups. If you are bringing a group of 3 to 4 people, please book both Desk 1 and Desk 2 for the same time slot. For larger groups, please contact us prior to booking.
  • List Your Items: To ensure your items are ready for you, list the materials you wish to view on the booking form. Please provide as much detail as possible (including call numbers or accession numbers where possible).